Weekly Planning Hacks

Weekly Planning Hacks

Have you been struggling with maximizing your time and completing tasks that will support your long term goals on a weekly basis? Do you feel as though you can’t seem to get anything done CONSISTENTLY? I believe that the way in which you utilize your time, and space out your tasks within it, is paramount for achieving any long or short term goal.  


Step One:

Make a list of the recurring goals or tasks that you need to complete on a weekly basis.

These are things that need to happen every week in a normal circumstance. If you don’t have tasks that need to be completed, you need to assess your long term goals and then define what weekly practices you need to incorporate in order to achieve them. Then, create your weekly task list.

Step Two:

Define your task times.

Once you have finished your list you’re now ready to start defining times.


Group the long items together and define a general time block that should cover the space needed to complete any one of the items. For me, outside of my work hours, my long time block is 4 hours.


Then do the same thing for your shorter task items. For me, that is a two hour block.


Though some items may take slightly longer and some may take a slightly shorter time, having a general block of time will give you some buffer space and help to account for any mishaps along the way. This is all for the sake of finishing the thing at the end of the day, no matter what may try and stop you!


If you need to segment your tasks into three tiers of time blocks, great go for it! Just remember that the more unified the blocks of time can be, the more options you have to swap items within your schedule depending on any last minute needs for that day.

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Step Three:

On a weekly schedule, define what items will go in what places on most days.



For myself, when I get off from work I have two kinds evening options. My long time block or two short time blocks. The long time block means I will have one more time consuming task completed, and the two shorter time blocks mean I will have two shorter tasks completed by the end of the day.


A helpful key I like to apply at this point is to group items together that require a similar mindset, or similar resources on the same day. This will cut down on time used for buffering and will usually afford you some extra time to relax at the end of the night.




Step Four:

Utilize the backup plans you have auto created by applying this system.


Let's say on Wednesday during your post work half block you were supposed to go to the gym for a workout, but suddenly a friend needed to borrow your car for some particular reason. That's ok! Just substitute your gym block for a block later in the week that doesn't require driving. You still get a task done within that block, and you are able to help a friend at the same time. Now on your weekly scale, there was no sacrifice made.



Step Five:

Remember rest is a reward.

When going through you week, apply the mindset that your tasks and weekly goals are not optional, they are mandatory. By programming your own mind to only have one option in regard to your success, you are setting yourself up for for completion versus distraction.

At the end of the day, your rest is your reward for a job well done.




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